Information resources from RMAA’s online library that include sample forms, policies, documents, helpful checklists, and practical tips that have been donated by members and/or companies.

To contribute to this resource please contact the RMAA, admin@rmaa.com.au

Records Management Policy			doc	[180k]
	Contributed: Paul Smith
Check-up: A Tool for Assessing Your Agency’s Information and Records Management
	Check-up is business information tool for Australian Government agencies to assess the current state of their information and records management practices.
KM, IM, RM Breakfast Mind Map			pdf	[58k]
	Mind Map of the results of a KM, IM, RM Breakfast.
	Contributed: Christine Johnston
NSW FOI Manual.			pdf
	The NSW FOI Manual is intended to assist agency and Ministerial staff in their interpretation of the Freedom of Information Act 1989 and takes them through the steps for handling FOI applications and related matters, including appeals.
Business of Writing Newsletter
	Newsletter from Verne Ordman and Associates Pty Ltd on the Business of Writing. (2 Issues)
Records Management at the Movies			pdf	[449k]
	A review of Records Management use in various movies.
	Contributed: Eldin Rammell, Rammell Consulting
Archives New Zealand Library catalogue
	Archives New Zealand Library holds New Zealand’s most comprehensive collection of archival and records management texts and serials. This includes books and journals on: Conservation & preservation Archives management Records management Archival theory & history Archives from the perspective of other academic disciplines In making the Library collections available to the public Archives New Zealand intends to contribute to and promote archival education and support the work of New Zealand’s recordkeepers and archivists. Library materials can only be borrowed through the Inter-Library Loan system. The Library is not open to the public except by prior appointment (appointments must be made several days in advance). The Library’s primary function is to serve the staff of Archives New Zealand. The collections are there to ensure the staff have all the relevant information necessary to do their work to the highest standard. This includes published material which places the content of the archives into a wider context and material which ensures staff are up-to-date with the current best practice within their professional field (e.g. Preservation staff). This ensures staff are informed of current scholarship and trends in recordkeeping practice and thinking from the full spectrum of international opinion.
	Contributed: Toni Houghton, Archives New Zealand
EDRMS review - UK National Archives EDRMS review - US Department of Defense NAA - Functional Specifications for ERMS Software
	More like lists of systems that have been certified against their relevant functional specifications for recordkeeping systems than a series of reviews.
	Contributed: National Archives of Australia
RIM Interview Questions			pdf	[23k]
	RIM Interview Questions and practical exercises.
	Contributed: Bernadette Bean, Department of Health
Thesaurus Plus			pdf	[720k]
	Beaudesert Shire Council Record Management System Thesaurus.
	Contributed: Beaudesert Shire Council
Records Management - mishaps/disasters/breaches.
	Records management incidents and situations in which inadequate systems and poor practices contributed to the magnitude of disaster.
	Contributed: Synercon
Sample Personal Continuity Plan			pdf	[84k]
	This document is intended as a guide for the maintenance and protection of personal records in the prevention of, or reduction in loss of important information should a disaster occur. It is intended for use by members of the general public regardless of record keeping experience.
	Contributed: RMAA
Sample Business Continuity Plan			pdf	[495k]
	It's a template for managing the continuity of all your operations (what to do when the system is down or the phones don't work), and doesn't get into things like how to scrape corrosive mud off vital records.
	Contributed: Glenn Sanders, EnergyAustralia
Document naming convention			pdf	[130k]
Business rule for managing email			pdf	[170k]
	Contributed: Mary Ann Rosenthal, City of Whittlesea
Records Management Procedure Manual/Induction Booklet for all staff at SWEK			pdf	[108k]
	Contributed: Grahame Gould, Shire of Wyndham East Kimberley, WA
QLD Branch Local Government Chapter Records Survey Summary 2001			xls	[246k]
QLD Branch Local Government Chapter Records Survey 2001			xls	[265k]
	Contributed: QLD Branch Local Government Chapter
Records Management Key Performance Indicators			pdf	[170k]
	NOTE: At the time this publication (on this site), the authors of this document were still fine-tuning the document. The highlighted sections are those they felt might pose difficulties in terms of measurement of performance
	Contributed: Sheryl Gourdis, Department of Housing and Works, WA
Records Management in Western Australia Benchmark survey Précis of Findings			pdf	[42k]
Records Management in Western Australia Benchmark Report			pdf	[1160k]
	These two documents relating to a benchmarking exercise undertaken by the City of Joondalup in 2000.
	Contributed: Christine Robinson, City of Joondalup, WA
Functional Requirements for EDMS >
	External Resource - UK National Archives
Management of Electronic Records (MoReq) >
	External Resource - Cornwell Management Consultants

 

PDF Files will require an Adobe Acrobat Reader which is available from here