Workshops

Monday

These workshops are not about products but to build knowledge, through learning about issues, concepts, processes, theory and practice. They are set at different levels of experience and knowledge, so it is important that participants select according to the advice given in the abstracts.

Fun-day-mental Records Management

Run by IBIS

Attendance limited to max 20

In today’s technological environment where the use of electronic records is increasing and responsibility for the creation and management of records is being devolved more and more to end users, there is an increased emphasis on the importance of adequate and reliable recordkeeping. It is now vital for everyone within an organisation to have an understanding of the fundamental principles of records management and how it relates to their day to day work activities. This interactive workshop promises a fun, mentally stimulating day and introduces participants to the key concepts of records management and provides them with an understanding of the basic tools for managing those records. The workshop uses cartoon characters to present real life situations to which participants can relate and translate back into the work environment.

Who should attend?

Newbies to RM and end-users who want to understand what it is about and why they should do it.

Getting engaged with Recordkeeping Metadata concepts and models

Run by Left Field Solutions (Trish O’Kane)

Attendance limited to max 20

The purpose of this workshop is to understand recordkeeping metadata at multiple levels. The Recordkeeping metadata technical specifications are mandated by both National Archives Australia and Archives New Zealand. It is essential that it is well understood by different/indifferent audiences an applied in a way that balances the needs of recordkeeping, the business and the user. The concepts are highly conceptual and therefore we need to view, build and discuss different models in order to understand how to apply them. The purpose of the workshop is to get a deeper level of understanding of the concepts, how to build models and achieve a readiness to engage in implementations. The end result will be ‘aha – I have got it’ moments.

Who should attend?

The audience is records managers, business analysts, information and enterprise architects – people who are currently directly working with metadata and are responsible for implementing metadata into systems. These systems can include systems that manage “unstructured information”, transactional databases, data warehouses etc. Note – this workshop is not suitable for newbies or beginners.

Understanding Change Management

Run by Relevancy (Chris Fripp)

Attendance limited to max 30

The purpose of this workshop is to assist Records Managers, System Administrators, Managers of Corporate Services and other senior staff in identifying the need for developing change management strategies when implementing a document management system or an enterprise content management system. Many implementations go wrong or are not successful because change management was not addressed properly. Chris is going to lead a workshop to explore what it takes to achieve “a successful change management program”. This workshop is thought provoking, fun and gives each participant a reality check as to why some implementations fail and others take longer than expected. Topics include:

  • Barriers to change
  • Change management project plan
  • Mitigating strategies
  • Communication plans
  • Conducting regular evaluation and reviews
  • Developing road maps for successful implementations

Who should attend?

All Records Managers, System Administrators, Managers of Corporate Services and other senior staff who need to develop change management s trategies when implementing a document management system or an enterprise content management system.

Writing Records Management Policy

Run by Recordkeeping Innovation

Attendance limited to max 20

This workshop has a practically oriented focus to lead participants through the requirements and steps in developing recordkeeping policy for organisations. Working through a structured process using a template, participants will develop a recordkeeping policy for a fictional organisation. The workshop is aimed at the skills of writing and communicating a policy to guide organisations in policy writing. It explores the difference between policy and procedures, best practices, jurisdictional requirements and relationships with other information policies of an organisation.

Who should attend?

This workshop would suit anyone who has to write a policy for their organisation. The workshop uses records management as the scenario, but there are rules to writing policy that are applied in many contexts.